GMail vs Google Apps


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GMail
Gmail is a free, advertising-supported email service provided by Google. Users may access Gmail as secure webmail, as well via POP3 or IMAP protocols. Gmail's spam filtering features a community-driven system: when any user marks an email as spam, this provides information to help the system identify similar future messages for all Gmail users.
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Google Apps
Web-based email, calendar, and documents for teams. Google's web-based messaging and collaboration apps require no hardware or software and need minimal administration, creating tremendous time and cost savings for businesses. End users can use the familiar Microsoft Outlook interface for email, contacts and calendar as they transition to Gmail and Google Calendar.

Latest news about GMail and Google Apps:



18.05.17. Gmail gets Smart Reply feature. Google updated Gmail app with an AI-driven "Smart Reply" feature that predicts responses you may want to send.  The feature uses machine learning to analyze your emails and suggest quick, bite-sized responses you may want to send. Smart Reply suggests three responses based on the email you received. Once you’ve selected one, you can send it immediately or edit your response starting with the Smart Reply text. Either way, you’re saving time. Gmail Smart Replies are available now in both the iOS and Android app in English.



05.05.17. Gmail adds add-on support. Google is adding support for third-party add-ons that can integrate directly into Gmail. There are plenty of services that add functionality to Gmail already, of course, but they typically do that through a browser extension. Users will be able to install these add-ons from the G Suite Marketplace. That’s the same marketplace that already hosts add-ons for Google’s other productivity tools like Docs and Sheets. Users who install one of these new add-ons will be able to use them on the web and in Google’s mobile Gmail apps It’ll take a bit before this goes live, though. Google says this new feature is coming “later this year.”



06.03.17. Exchange Tasks now available on Gmail app. Last year Google added support for Exchange accounts in Gmail app for Android so you can use one familiar mail app for both work and personal business. Now you can also sync your tasks with Exchange so you can always stay on top of your task list, even when you’re on the go. You can create a task, edit its date or priority, and flag an email as a to-do for later response. With a unified tasks list, it's easy for you to focus on your important tasks and check things off the list once you’re done. The simple swipe to mark as complete can be just as rewarding. Gmail app for Android is enterprise-ready, so your IT department can securely deploy it. Gmail app also works with managed configurations so you can skip any complicated setup steps.



15.11.16. Gmail for iOS Gets Undo Send button. This is the first time in four years Google has updated its iOS app for Gmail. The new version is a lot like the Android version, which has been present on Android devices for the past two years. The new design is the result of customer demand for “highly requested features” like easier message deletion, easier archiving and easier email management, he said.  One of the welcome features is “Undo Send,” which already exists on Google's desktop Inbox service. Undo send gives users a short window of opportunity to recall an email.  Google also improved search and spelling suggestions for terms in search.



30.09.16. Google Apps rebranded as G Suite. Google rebranded its online office suite Google Apps for Work as G Suite. Google says the new name better reflects the mission of helping people everywhere work and innovate together, Blah Blah Blah... So at first sight it seams that Google marketers have nothing to do except changing titles. But from the other side, this move shows that Google is again interested in Enterprise collaboration market, and may be soon we'll see the real innovations in its office suite. In particular Google promises more machine intelligence features, for example the ability to interact with Drive, Docs and Spreadsheets with natural language commands and queries. The pricing of G Suite remains the same - $5/month per user.



04.11.14. New GMail for Android supports third-party email providers. Google rolled out Gmail 5.0 app for Android with a new, modern design and support for all types of non-Gmail email accounts. In the past Gmail's app was limited to Gmail or Google Apps accounts only. You can now set up a separate inbox for, say, your Yahoo Mail or Outlook.com addresses using POP/IMAP. Gmail 5.0 for Android also has a redesigned user interface that sports a more modern look in line with Google's new Material Design language that guided many of the changes in the upcoming Android Lollipop update. The update also adds a few navigational improvements that make the app easier to use, including a new reply button at the bottom of messages and design tweaks that make it easier to switch between different accounts and inbox categories on tablet versions of the app.



23.10.14. Google unveiled its Email 2.0 service. Google has a new email app and it aims to help you manage your messages by surfacing important information and allowing you more control over your to-do list. It’s called Inbox and it is available through an invite-only system for now. The main idea of the new app is "inbox zero” — an inbox free of much of the rubbish that lands in your Gmail on any given day. The app features Bundles, which will group together similar kinds of messages, Highlights, which puts important emails front and center and ability to create Reminders that will alert them about various tasks. According to Google, Inbox will ultimately be a replacement for Gmail, although this isn’t going to happen any time soon.



03.09.14. Google for Work: why Google makes big rebranding of its business products?. Usually Google doesn't use to rename its products all the time, like Microsoft. But this time they decided to take this step and renamed the group of business services Google Enterprise with Google for Work. From now Google Apps is called Google Apps for Work, the enterprise search engine - Google Search for Work, etc. Why did they do this? Eric Schmidt, Google's chairman, explained this rebranding with the change of the way how people work now. Previously, people worked only in the Enterprise-cubicles, where their computers with business programs were installed. Now they can Work anywhere using cloud applications. In addition, Google is now positioning (or selling) its services not as tools for Enterprises, but as tools for people that help them to do their favorite Work.



14.01.14. Google+ users now can send messages to your GMail inbox. Google continues searching opportunities to promote its social network Google+. At this time - at the expense of GMail. If you use GMail - know that now anyone on Google+ (even without knowing your email address) is be able to send email-messages to your GMail-inbox. But if you do not want to receive these new commercial/spam offers - you can disable this feature (in GMail Settings) or allow only your "Google+ circles friend" to email you. On the other hand, if you're on the other side of marketing - you now have the great opportunity to contact those people that you previously couldn't contact. You just need to find these people on Google+ before they disable this feature in their GMail settings.



2013. GMail, Outlook.com, Yahoo Mail and Zoho Mail: small business email news. Over the past few days the number of interesting news came from the most popular email services for small business - GMail, Outlook.com, Yahoo Mail and Zoho Mail. First of all, last week Yahoo Mail together with website-hosting Yahoo Small Business was down for several days, and of course left a lot of small business customers mad as hornets. Now many of them are going to move to another service. And Microsoft (shortly before this event) decided to entice users from GMail and Yahoo. But, unfortunately , they began with GMail and now can't fully seize the moment. However, their new tool for importing emails and contacts from GMail to Outlook.com is already working.



2013. GMail doesn't want you to download attachments. Before now IT vendors struggled for the environment ecology - persuaded companies to use electronic documents instead of paper. Now that most of the documents are electronic - it's time to struggle for the ecology of computer networks. Indeed, the huge amounts of traffic (data transmitted back and forth), multiple copies of the same documents in different places - becomes an ecological problem. The new appeal of IT- companies goes something like this: "Documents should be created in the Cloud, stored in the Cloud, viewed, edited and approved in the Cloud". When you download a document from the Internet to your computer - you chop wood and kill a beaver. That's how Google developers think. Today they have added another new feature in GMail - the ability to save attachments (files , documents) from the received messages directly to your online storage in Google Drive. Early GMail also added the ability to attach files to outgoing messages directly from the online Drive, so you don't need to download and upload documents to your email and back any more.



2013. Google Groups adds features for collaboration and customer support. Just before the closure of Google Reader, Google has rolled out unexpected update for its another service - Google Groups. Yes, this forum / mailing list is still alive and even updating. And this despite that in Google Apps this service competes directly with Google+, which Google offers to use as an internal social network. Well, it's useless to try to understand the logic of Google. But let's get back to the update, which is called Collaborative Inbox. Now, in Google Groups you can create a group that will operate as a support forum / task list. Users will be able to post questions/tasks, administrator can assign task owners and when task is complete - change its status to Closed. In addition, you can assign an email-address for the group (for example, support@mydomain.com) and all customer emails to this address will be automatically converted to topics in this group. And the task owner will be able to post the response via email directly from the Groups interface.



2013. Outlook.com users will be able to chat with their Google contacts. Having read the title of this news you could thought that the miracle occurred and IT monsters finally stopped building walls around their empires and decided to implement open standards for the overall happiness. But in fact the things are much more pragmatic. Microsoft still doesn't like Google, and Google still doesn't like Microsoft. Microsoft just wants to move GMail users to its Outlook.com, and one of the reasons that keeps them from moving - is the loss of the ability to chat with contacts "that stuck on GMail" (it's a quote from Microsoft's blog). Within few days, Microsoft will add this feature in Outlook.com. By the way, Outlook users already can chat with contacts from Skype and Facebook.



2013. Google discontinues YouTube, adds revolutionary features to GMail and Google Apps. Google continues to close good services and invent stupid things. Youtube was very useful service for business. It was the primary channel for video marketing and hosted a lot of training videos. But it turned out that Youtube - was just a contest to define the best video in the history, and now when the contest is over - Youtube will be closed. In order to compensate this loss Google introduced two big updates for GMail and Google Apps. The first of them - Gmail Blue - it's the new revolutionary inbox interface that is completely blue. Blue buttons, blue icons, blue text. They say it's the interface of the 21st century (see video above). And the Google Apps adds "Levity" mode, which makes calendars, messages and documents more interesting and relaxing and increases the efficiency of team work. Video:



2013. Microsoft trolls Google with funny videos again. Specially to the St. Valentine's Day Microsoft prepared the present to its beloved Google - one more video on its favorite topic: "How Google is reading people's emails in order to show them relevant ads." This video is a sequel to the successful musicals GMail Man and Googlighting, and to the new series Scroogled, in which a couple of friends is constantly suffering from Google's bullying. Who knows, maybe Microsoft will soon produce the full-length movie about the battle on Outlook and GMail (Good and Evil).



2012. Google adds free QuickOffice to Google Apps, improves MS Office documents conversion. We all hope that since Google removed free version from Google Apps, the development of this office suite will become more active. For example, it will get the full-featured mobile version. As you know, in June, Google bought the best mobile office QuickOffice. And only after 6 months (!) it started to tie it somehow to Google Apps. The free version of QuickOffice for iPad (including text processor, spreadsheets and presentations) is now available to paid Google Apps users. The versions for iPhone and Android will be also available soon. QuickOffice for Google Apps unlike the regular version of QuickOffice can save your documents to Google Drive. Why QuickOffice is better than Google's own Google Docs, that already work on iOS and Android?



2012. Google terminates free Google Apps subscription. From today, companies can't sign up for the free version of Google Apps. They are suggested to start the 30-day free trial of Google Apps for Business and then begin paying $50 per user per year. Existing free version users won't be affected. The free version of Google Apps for several years, was, perhaps, one of the main engines of SaaS market. Business owners trusted Google and liked the familiar interface of GMail, Calendar, Google Docs - so they didn't mind to move a part of their business activities to the cloud office. At first, the free Google Apps version had almost no difference from the paid one and was only limited by the number of users in one domain (up to 200). In 2009 this limit was reduced to 50, and in the past year - to 10 users. Today - to zero. Why Google did it?



2012. GMail integrates with Google Drive, Outlook.com comes to Android. Competition - is good for customers. When competition is strong, vendors stop being lazy and even forget about their political principles. And we've got the very interesting competition here: GMail vs Outlook.com. Microsoft recently turned its "mail for blondes" Hotmail into a solid and practical Outlook.com and now (as Microsoft says) it entices GMail users every day. Outlook.com advantages over GMail (according to Microsoft) are better spam protection and cleaner design. And different GMail features (discussion threads, hotkeys, themes ...) are gradually coming to Outlook.com. Today Outlook.com added an Android-application. Of course Android - is the competing platform, and so what?



2012. Google offers Google+ as an enterprise social network. Enterprise social networks a la Facebook have become very popular business tool: companies have learned to use it efficiently and vendors are ready to eat each other for a place in the market (for example, Microsoft ate Yammer). Meanwhile Google, in its business suite Google Apps haven't provided the social networking tool so far. So Google decided to fill this gap with Google+ for Google Apps, which has become available for everybody today. It allows you to use your company page on Google+, not only as a front-end in the social network, but also as an internal collaboration and communication tool. Employees can add messages that are visible only within the company and can't be shared to public. They can also start video conferencing meetings via Hangouts, which will be open only for other employees (and invited external parties).



2012. Top 5 Enterprise 2.0 April Fool’s Jokes. This year, marketers in Enterprise 2.0 companies haven't prepared  well for the April Fools' Day, perhaps because it fell on Sunday. The only diligent company was Google, that released several April 1 products. One of them - is GMail Tap - the new app for mobile GMail, which allows to quickly type text with just two buttons - dot and dash (watch video above). At the same time Microsoft, which recently was very productive in funny videos, at that time only unveiled the new interface for the online file storage and sharing service SkyDrive - SkyCMD. It allows you to manage your files using the classic DOS-syntax and the command line: