GMail vs MS Outlook
Last updated: July 13, 2017
Gmail is a free, advertising-supported email service provided by Google. Users may access Gmail as secure webmail, as well via POP3 or IMAP protocols. Gmail's spam filtering features a community-driven system: when any user marks an email as spam, this provides information to help the system identify similar future messages for all Gmail users.
Microsoft Outlook is a personal information manager from Microsoft. It can be used as a stand-alone application, or can work with Microsoft Exchange Server and Microsoft SharePoint Server for multiple users in an organization, such as shared mailboxes and calendars, Exchange public folders, SharePoint lists and meeting schedules.
Latest news about GMail and MS Outlook:
13.07.17. Mobile Outlook gets much smarter search. Microsoft unveiled a redesigned version of its popular Outlook mobile app for iOS and Android, which most notably includes a more intelligent search feature, powered by Microsoft Graph, along with other changes to navigation and conversations. Microsoft Graph is being used to turn Outlook’s search feature into a tool that can surface more than just emails – it will be augmented to include things like contacts, attachments, flight and travel itineraries, package deliveries and more. Search is also becoming a more central part of the experience in the new version of Outlook. When you tap into search it won’t be a blank screen, but will include proactive suggestions of your top contacts and recent files, as well as showcase things happening ‘today,’ like your travel plans – all before you even kick off your search. Plus, when you start typing, the auto-complete suggestions will display names from your most frequently contacted recipients first.
18.05.17. Gmail gets Smart Reply feature. Google updated Gmail app with an AI-driven "Smart Reply" feature that predicts responses you may want to send. The feature uses machine learning to analyze your emails and suggest quick, bite-sized responses you may want to send. Smart Reply suggests three responses based on the email you received. Once you’ve selected one, you can send it immediately or edit your response starting with the Smart Reply text. Either way, you’re saving time. Gmail Smart Replies are available now in both the iOS and Android app in English.
05.05.17. Gmail adds add-on support. Google is adding support for third-party add-ons that can integrate directly into Gmail. There are plenty of services that add functionality to Gmail already, of course, but they typically do that through a browser extension. Users will be able to install these add-ons from the G Suite Marketplace. That’s the same marketplace that already hosts add-ons for Google’s other productivity tools like Docs and Sheets. Users who install one of these new add-ons will be able to use them on the web and in Google’s mobile Gmail apps It’ll take a bit before this goes live, though. Google says this new feature is coming “later this year.”
06.03.17. Exchange Tasks now available on Gmail app. Last year Google added support for Exchange accounts in Gmail app for Android so you can use one familiar mail app for both work and personal business. Now you can also sync your tasks with Exchange so you can always stay on top of your task list, even when you’re on the go. You can create a task, edit its date or priority, and flag an email as a to-do for later response. With a unified tasks list, it's easy for you to focus on your important tasks and check things off the list once you’re done. The simple swipe to mark as complete can be just as rewarding. Gmail app for Android is enterprise-ready, so your IT department can securely deploy it. Gmail app also works with managed configurations so you can skip any complicated setup steps.
21.11.16. Office 365 gets its own built-in lightweight CRM. Microsoft rolled out a new tool for business owners using Office 365 and Outlook called Outlook Customer Manager, a lightweight CRM for companies that need to track their customer interactions and history, but aren’t yet ready for a more robust platform like Dynamics 365. The new tool lets businesses track tasks and deals in progress directly in Outlook, and will pop-up reminders aimed at helping them stay on top of their customer relationships. Once enabled, Outlook Customer Manager will automatically organize customer information, including emails, meetings, calls, notes, files, tasks, deals and deadlines. This information – which is collected from email, calendar and call log data – is presented in a timeline format next to the inbox. Users can associate certain tasks with a contact, company or deal, so they can interact with their customers in a more timely fashion. It’s also able to present lists of deals by stage, close dates, priority and amount.
15.11.16. Gmail for iOS Gets Undo Send button. This is the first time in four years Google has updated its iOS app for Gmail. The new version is a lot like the Android version, which has been present on Android devices for the past two years. The new design is the result of customer demand for “highly requested features” like easier message deletion, easier archiving and easier email management, he said. One of the welcome features is “Undo Send,” which already exists on Google's desktop Inbox service. Undo send gives users a short window of opportunity to recall an email. Google also improved search and spelling suggestions for terms in search.
01.11.16. Mobile Outlook gets built-in meeting scheduler. Mobile Outlook now has a new scheduling assistant that helps you find a time that works for everyone. The feature, which is rolling out today to the iOS version of Outlook’s mobile app, will show your coworkers’ availability so you can quickly pick a date and time when everyone can attend the meeting. To use the new scheduling assistant, you’ll first create an event from the app’s included calendar, then add the coworkers to the People field. You then tap on the date picker, and the app will automatically show you the times that work best, as color-coded suggestions.
14.09.16. Microsoft updates Outlook for iOS and closes Sunrise. In 2015 Microsoft acquired Sunrise, the popular calendar app. Now Microsoft has closed this app and delivered a major update to the calendar features in its Outlook app for iOS. New Outlook's calendar has a design that looks much more like the old Sunrise app than previous versions. The in-app calendar uses colored icons that will look familiar to Sunrise users. The update also added a few new ones with event-specific graphics. Outlook is also much better at handling specific locations for events. It now uses Bing to fill in locations for meetings and appointments and you can open maps and directions directly from calendar entires as well.
29.10.15. Microsoft to replace Sunrise calendar with Outlook. Microsoft will discontinue its multimillion dollar acquisition Sunrise after Outlook fully absorbs all of the calendar's existing features, Microsoft's Outlook chief. Javier Soltero, who joined Microsoft when the company acquired his email app Acompli, which became the basis for the current Outlook app, didn't say when the transition would happen but said Outlook's calendar would be steadily gaining new features during the next few months. It's not totally surprising. Microsoft discontinued another acquired app Acompli when it launched the new Outlook app at the beginning of the year.
29.01.15. Microsoft launches Outlook for iOS and Android. Microsoft already provided two Outlook-branded but rather limited apps: Outlook.com app for Android and OWA apps for Android and iOS that only work for paying Office 365 subscribers. The new Outlook for Android and iOS phones and tablets, based on the application Acompli it acquired (for $200) last December and has look and feel quite a bit like the original Acompli app. It will support Office 365, Exchange, Outlook.com, Yahoo! Mail and Gmail, as well as most other email providers. The Outlook app also allows you to send attachments through many cloud services, including Microsoft’s own OneDrive, as well as Dropbox and others. Similar to most modern email apps, the new Outlook apps now also support various swipe gestures, which you can customize to your need.
12.11.14. Microsoft rolls out Clutter - a new smart email filter for Outlook. Microsoft don't wont just to sit and watch Google's Email 2.0 initiatives. That's why Microsoft is rolling out Clutter, an inbox tool for Office 365 business customers that helps users prioritize email within Outlook. Much like Google's Priority Inbox for Gmail, it learns from your actions over time to surface the most important email while weeding out the messages it thinks you're most likely to ignore. These messages get separated into a designated "Clutter" folder; they can be viewed at any time but don't appear in your main inbox. You can proactively train Clutter by marking items as Clutter or simply move the items to the Clutter folder. Clutter continuously learns and will adapt to your new patterns within days when you begin working on new projects or a new role.
04.11.14. New GMail for Android supports third-party email providers. Google rolled out Gmail 5.0 app for Android with a new, modern design and support for all types of non-Gmail email accounts. In the past Gmail's app was limited to Gmail or Google Apps accounts only. You can now set up a separate inbox for, say, your Yahoo Mail or Outlook.com addresses using POP/IMAP. Gmail 5.0 for Android also has a redesigned user interface that sports a more modern look in line with Google's new Material Design language that guided many of the changes in the upcoming Android Lollipop update. The update also adds a few navigational improvements that make the app easier to use, including a new reply button at the bottom of messages and design tweaks that make it easier to switch between different accounts and inbox categories on tablet versions of the app.
23.10.14. Google unveiled its Email 2.0 service. Google has a new email app and it aims to help you manage your messages by surfacing important information and allowing you more control over your to-do list. It’s called Inbox and it is available through an invite-only system for now. The main idea of the new app is "inbox zero” — an inbox free of much of the rubbish that lands in your Gmail on any given day. The app features Bundles, which will group together similar kinds of messages, Highlights, which puts important emails front and center and ability to create Reminders that will alert them about various tasks. According to Google, Inbox will ultimately be a replacement for Gmail, although this isn’t going to happen any time soon.
16.06.14. Microsoft launched Outlook for Android. Microsoft continues to implement its new strategy on releasing applications for competing platforms. Last year they released free Outlook (or rather Outlook Web App) app for iOS, and now the Android version is launching. OWA for Android allows to work with e-mail, calendar and contacts on your phone. All these items are synchronized with the online version of Outlook. However, here the positive ends. The fact is that the app only works with Office 365 service, and only with its business version (even Premium is not supported). It doesn't work with Outlook.com and even with private Exchange servers. Moreover, it's supported only by limited number of smartphones with Android 4.4 and certain screen size. Besides, judging by the first reviews it's terribly slow.
14.01.14. Google+ users now can send messages to your GMail inbox. Google continues searching opportunities to promote its social network Google+. At this time - at the expense of GMail. If you use GMail - know that now anyone on Google+ (even without knowing your email address) is be able to send email-messages to your GMail-inbox. But if you do not want to receive these new commercial/spam offers - you can disable this feature (in GMail Settings) or allow only your "Google+ circles friend" to email you. On the other hand, if you're on the other side of marketing - you now have the great opportunity to contact those people that you previously couldn't contact. You just need to find these people on Google+ before they disable this feature in their GMail settings.
2013. GMail, Outlook.com, Yahoo Mail and Zoho Mail: small business email news. Over the past few days the number of interesting news came from the most popular email services for small business - GMail, Outlook.com, Yahoo Mail and Zoho Mail. First of all, last week Yahoo Mail together with website-hosting Yahoo Small Business was down for several days, and of course left a lot of small business customers mad as hornets. Now many of them are going to move to another service. And Microsoft (shortly before this event) decided to entice users from GMail and Yahoo. But, unfortunately , they began with GMail and now can't fully seize the moment. However, their new tool for importing emails and contacts from GMail to Outlook.com is already working.
2013. GMail doesn't want you to download attachments. Before now IT vendors struggled for the environment ecology - persuaded companies to use electronic documents instead of paper. Now that most of the documents are electronic - it's time to struggle for the ecology of computer networks. Indeed, the huge amounts of traffic (data transmitted back and forth), multiple copies of the same documents in different places - becomes an ecological problem. The new appeal of IT- companies goes something like this: "Documents should be created in the Cloud, stored in the Cloud, viewed, edited and approved in the Cloud". When you download a document from the Internet to your computer - you chop wood and kill a beaver. That's how Google developers think. Today they have added another new feature in GMail - the ability to save attachments (files , documents) from the received messages directly to your online storage in Google Drive. Early GMail also added the ability to attach files to outgoing messages directly from the online Drive, so you don't need to download and upload documents to your email and back any more.
2013. Microsoft launched Outlook for iPhone and iPad. Until now, iPhone and iPad users in companies that use Exchange mail server had two options - to set up access to the mail server in built-in iOS mail client (via Exchange ActiveSync), or open the web-interface Outlook Web App in browser. Of course, both options had a lot of restrictions for working with Outlook, and Microsoft has finally decided to release the native apps OWA for iPhone and iPad. Why only now? In order to give advantage to Windows Phones and Surface tablets. Why they ventured to take this step now? Because there is a catch. Although Outlook for iOS is free, it can be only used by Office 365 subscribers, who pay $100/year. So it's the same story as with MS Office for iPhone. What advantages will get the users and companies who are authorized to use Outlook for iOS?
2013. Outlook.com users will be able to chat with their Google contacts. Having read the title of this news you could thought that the miracle occurred and IT monsters finally stopped building walls around their empires and decided to implement open standards for the overall happiness. But in fact the things are much more pragmatic. Microsoft still doesn't like Google, and Google still doesn't like Microsoft. Microsoft just wants to move GMail users to its Outlook.com, and one of the reasons that keeps them from moving - is the loss of the ability to chat with contacts "that stuck on GMail" (it's a quote from Microsoft's blog). Within few days, Microsoft will add this feature in Outlook.com. By the way, Outlook users already can chat with contacts from Skype and Facebook.
2013. Google discontinues YouTube, adds revolutionary features to GMail and Google Apps. Google continues to close good services and invent stupid things. Youtube was very useful service for business. It was the primary channel for video marketing and hosted a lot of training videos. But it turned out that Youtube - was just a contest to define the best video in the history, and now when the contest is over - Youtube will be closed. In order to compensate this loss Google introduced two big updates for GMail and Google Apps. The first of them - Gmail Blue - it's the new revolutionary inbox interface that is completely blue. Blue buttons, blue icons, blue text. They say it's the interface of the 21st century (see video above). And the Google Apps adds "Levity" mode, which makes calendars, messages and documents more interesting and relaxing and increases the efficiency of team work. Video: