G Suite vs Office Online
Last updated: July 09, 2017
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Microsoft Office Online is a web-based version of Microsoft Office productivity suite. It includes the web-based versions of Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Microsoft OneNote. The web apps allow users to access their documents directly from anywhere within a web browser as well as share files and collaborate with other users online.
Latest news about G Suite and Office Online:
09.07.17. G Suite now allows to manage access to third-party apps. G Suite is adding a new security feature that improves data access control and enhances phishing prevention - OAuth apps whitelisting, giving your organization added visibility and control into how third-party applications are using your data. It helps keep your data safe by letting admins specifically select which third-party apps are allowed to access users’ G Suite data. Once an app is part of a whitelist, users can choose to grant authorized access to their G Suite apps data. This prevents malicious apps from tricking users into accidentally granting access to their corporate data.
09.02.17. G Suite gets smart cloud search. Google launched for its business customers a new tool called Google Cloud Search, which will allow users to search across G Suite products, including Drive, Gmail, Sites, Calendar, Docs, Contacts and more. It's designed for use in larger companies where different groups and individuals have access to different files. The search service respects file-sharing permissions, so users can only access what’s available to them, whether that’s company-wide resources like a policy manual, team projects or documents only they can see. In addition to surfacing work documents, Cloud Search works as a directory service, allowing users to seek out colleagues’ contact information, while also viewing the events and files they have in common. When viewing a contact’s info in the search results, users are able to click to start an email, phone call or a Hangout.
31.01.17. G Suite adds more security tools for admins. Google’s G Suite is launching a number of new security features that aim to keep these businesses’ data safe on its platform. Admins can now, for example, force their users to use physical security keys from companies like Yubico to access their data. They will also be able to manage the deployment of these keys and get usage reports. Google notes that one of the companies that are already using this feature is online payments service Stripe, which uses Security Key as an additional layer to protect its employees from phishing attempts. For improved email security, G Suite now also allows enterprises to bring their own certificates for S/MIMI encryption, and the company is also making it easier to search Gmail logs with BigQuery. In addition, Enterprises that want to archive their emails outside of Gmail and Google Vault can now more easily integrate third-party services like HP Autonomy and Veritas.
21.12.16. Kanbanchi - missing project management tool for G Suite. Google's G Suite still doesn't have its own project management app. And the recent partnership with Slack means that it won't appear in the near future. But Slack doesn't fit all companies, some of them prefer kanban-style project management, for example. For these teams there is a new option - Kanbanchi. This service integrates into your G Suite dashboard, plays well with Drive and Calendar and allows to create multiple kanban-boards. Kanban-board organizes your tasks into columns according to their status, i.e. "ideas", "to-do", "in work", "done", etc. Thus the whole project is visualized on single screen and you can evaluate it at a glance. The app is free for use, but it provides also paid version ($20/month/user) with some additional features like Gantt Chart, Time tracker, your company style.
24.10.16. G Suite adds Slack integration. Google has added Slack integration for Google Docs and Drive in G Suite. It allows users to bring files from Drive directly into a Slack conversation. They can also create new Docs, Sheets and Slides files right from Slack. Every Google Drive file you share in Slack is automatically indexed and searchable, so you can tap into your team’s collective knowledge and quickly find past conversations and files.
20.10.16. G Suite adds some intelligence to Docs. G Suite (former Google Apps for Work) is getting a couple of new smart features. The most interesting of them is automatic action suggestion is Docs. When you type something like “Mathew to create a document with all the upcoming earnings,” Docs will now automatically suggest that you create an action item and assign this to (hopefully) the right person. Google now also makes it easier for you to see which action items have been assigned to you and which documents may need your attention. All the G Suite apps will now show a badge on files that have action items attached to them and when there are unresolved suggestions that others may have made to your files.
30.09.16. Google Apps rebranded as G Suite. Google rebranded its online office suite Google Apps for Work as G Suite. Google says the new name better reflects the mission of helping people everywhere work and innovate together, Blah Blah Blah... So at first sight it seams that Google marketers have nothing to do except changing titles. But from the other side, this move shows that Google is again interested in Enterprise collaboration market, and may be soon we'll see the real innovations in its office suite. In particular Google promises more machine intelligence features, for example the ability to interact with Drive, Docs and Spreadsheets with natural language commands and queries. The pricing of G Suite remains the same - $5/month per user.
17.04.14. Microsoft adds Office to Google's store, launches 7$/month version. It seems that the new Microsoft boss Satya Nadella doesnэt feel natural hate towards Google like his predecessor. At least Microsoft's Office Online is now available in the Chrome Web Store. While not so long ago Microsoft urged users to avoid Google Chrome, because it's stealing their data for advertising purposes (watch the video above). By the way, according to rumors, this anti-google advertising campaign "Don't get Scroggled" is already frozen. The second news - Microsoft has launched Office 365 personal subscription plan that costs $7/month or $70/year. It allows you to install the full-fledged MS office on one computer, install the complete mobile Office on one tablet and unlimited use of Office on smartphones and in browser. Prior to that, the cheapest option of Office 365 was $100/year (for 5 users / computers).
28.03.14. Microsoft launches Office for iPad. Makes Office for iPhone and Android free. Looks like thing are changing in Microsoft after the coming of Satya Nadella. Before him Microsoft management believed that people using Android and iOS - is a temporary misunderstanding. They hoped that in the future all people will return to Windows and will be happy. But the new boss said today that "our customers are already using a number of compute platforms, giving Microsoft zero option". After that he presented the long-awaited Office для iPad. The bad news is that if you want to use Word, Excel, PowerPoint on iPad - you need to subscribe to Office 365 (which costs from $6.99/month). The same thing was with iPhone/Android before. But today, another miracle happened and Office for iPhone/Android has became free. I.e. now you can for free edit documents from cloud storage OneDrive on your smartphone. So maybe the iPad version also will become free soon. By the way, it already provides a free option to view documents and show PowerPoint presentations.
24.02.14. What is Office Online?. As you know, Microsoft was recently forced to rename the file storage and sync service SkyDrive to OneDrive. But Microsoft marketers didn't stop at this point and decided to rename also Office Web Apps. If you hear this title for the first time - it's not surprising. These applications (Word, Excel, PowerPoint, OneNote) work inside that SkyDrive (OneDrive) and you probably didn't care how they were called. However, now Microsoft is introducing a new label - Office Online on a separate site. Microsoft marketers say that before now when people searched for "Office Online" they didn't underestand why they need to sign up on SkyDrive. And now they will find Office Online and quickly begin working. However, eliminating one confusion - they gave birth to another: now users need to understand the difference between Office Online and Office 365.
27.01.14. Google, Microsoft and Apple refreshed their online office apps. These are not very important updates, but we thought why not remind you once again that online office apps exist, develop and you may well use them instead of paid Word, Excel and PowerPoint. So, Google updated its spreadsheets (watch video above). Now they work faster, even with a very-very large documents. There are new filters and functions, as well as the ability to work offline in the Chrome browser (just like it works for text documents and presentations). As for Microsoft, they mainly worked to redesign their Office Web Apps. The interface became more flat (like in Outlook.com) and more comfortable thanks to the updated toolbar. And the notebook app OneNote for Android has become like Evernote (watch video below):
2013. Web Office Apps add normal real-time co-authoring. Microsoft's online document editors Office Web Apps (available in SkyDrive and Office 365) already provided collaborative editing for some time. But it worked in the old-fashioned way: you had to press the Save button - and only then your colleagues saw the changes you made. Now this feature will become modern: you'll be able to see who is currently working on a document and see what collaborators are doing. And the Save button is gone, now the changes are saved automatically. So now it works just like in Google Docs. But this does not mean that Microsoft's online editors are lagging behind Google's. Regarding the document formatting, Office Web Apps does the better job, especially after today's update. In particular, the Word Web App added page headers and footers, ability to find and replace words and phrases, table styles and formatting and the Excel Web App added status bar and the ability to drag and drop cells and reorder sheets.
2012. New Office Web Apps add mobile touch interface, real-time collaboration. Microsoft started preview testing of the new version of its browser-based document editing applications Office Web Apps. Everybody can already join the preview on the SkyDrive or Office 365. The first thing that has changed - is the interface. It's now exactly like the upcoming Office 2013. And the main feature of this interface - is its adaption to the tablets with touch-screen. In general, the main objective pursued by Microsoft in this update - is to improve the performance of Office Web Apps on mobile devices (in mobile browsers). And the new mobile web interface for smartphones, is perhaps even better than its main competitor - Google Docs:
2011. Office Web Apps integrated into Russian Mail.Ru. Microsoft has invented an interesting way to promote its online office suite Office Web Apps. They have inbuilt their online office applications in the most popular Russian email service - Mail.Ru. Now when Mail.Ru users receive attached document they can view them directly in browser. There is no editing for now because Mail.Ru doesn't provide any document repository. Interestingly that Mail.Ru became the first in the world (after Windows Live Hotmail) email service with integrated Office Web Apps. And since Microsoft decided to hold this experiment in Russian internet, its quite strange that they partnered with Mail.Ru, but not with the biggest Russian search engine Yandex, which has more reasons to support Microsoft in their fight against Google. Perhaps because the Yandex-Mail already has its own document viewer. True, unlike Microsoft's it violates the document formatting and can't search in a document.
2011. Word Web App adds almost-real-time collaboration. When the MS Office Web Apps launched, only the Excel Web App allowed to collaborate on online documents in real time. Now the trick is also available in the online Word. Though it's not so cool as in Google Docs. To let co-editors see your changes you have to click the Save button, then co-editors will see the notification in the status bar, then click Save and only then see your changes. There is no chat / comments like in Google Docs, but at least you can see who is currently editing every part of the document. Meanwhile co-authoring in the online Word works only in the free Windows Live Office (SkyDrive) and is not yet available in Office 365.
2010. Windows Live Office and Office Web Apps are available for all. Yesterday, Microsoft officially launched Windows Live Office with Office Web Apps for english-speaking users (US, UK, Canada & Ireland). But anyone can already use them by switching the language in the Live ID account to English. Documents can be accessed in Office menu or SkyDrive menu. To understand why, read our review. Unfortunately, the first impression of Windows Live Office - is negative. Of course, we knew that online office apps will be light. And the fact that there are no diagrams and no cell autofill in the Excel Web App, and no rich paste in OneNote Web App, and no file move between folders in Live Office - all these is not disappointing. But the main thing that we expected - correct Word formatting support - actually doesn't work.
2010. Google Docs adds Visio killer, collaborative editing in Google Wave style. When Microsoft demoed the Office Web Apps, we noted that nobody knows what will Google Docs look like when Office 2010 finally launch. MS Office Web will appear at least in 2 months and this question is still relevant. While Microsoft is fixing bugs in its web office, Google is constantly improving Docs. The new version of Google Docs features the significantly improved collaborative editing technology. It has a sidebar, which displays a list of users who are editing or viewing the document right now. On the same panel is chat. Each user is assigned a color and you can watch in real-time how your co-workers edit document (like in Google Wave or Etherpad). Moreover, this technology works in text documents and spreadsheets, and in the new Google Drawings.