Todoist vs Wunderlist

2024. Todoist adds team workspaces to its task manager



Todoist, despite facing challenges in gaining traction as a project management tool within professional settings, is not relenting and is introducing a new approach to task management in the workplace. While competitors like Asana, Monday, and Atlassian have dominated the realm of sophisticated task tracking and project management services, Todoist is forging ahead with the launch of team workspaces, reminiscent of Notion's workspaces. These team workspaces operate similarly to Notion's concept, where upon joining a company, employees are automatically integrated into the company's workspace, accessing all existing content associated with it. For existing Todoist users, this new workspace functions as a separate entity alongside their personal space, distinctly housing team-related tasks and projects. Within these team workspaces, projects resemble Slack channels, categorized as either public or private, with the latter accessible only to specific employees. Additionally, projects can be organized into folders for better management. Furthermore, within each project, users can engage in various team-oriented functionalities already available in Todoist, such as task commenting, file attachment, and tracking team activity streams by project or team member.


2019. Microsoft is finally shutting down to-do list app Wunderlist


For years, Microsoft has assured users that it would eventually discontinue the Wunderlist to-do list app, which it acquired in 2015, in favor of its own app, To Do. Microsoft aimed to offer a competitive experience that encompassed the best features of Wunderlist. Finally, Microsoft has announced that Wunderlist will be officially shut down on May 6, 2020. Following this date, Wunderlist to-dos will no longer synchronize, but users will still have the option to import their content into Microsoft's own To Do app.


2019. Todoist introduced task sections and imroved task page


Task lists in Todoist have evolved beyond a never-ending series of checkboxes. Now, you have the ability to create sections within your projects. This enables you to seamlessly move tasks from one section to another and conveniently collapse sections that are not currently needed. Labels in Todoist have undergone an update as well, now organized into two categories: personal labels and shared labels with your co-workers. Moreover, Todoist has introduced a new task view on both desktop and mobile platforms, offering a centralized location for all task-related actions. From this view, you can modify due dates and priority levels, access comments, add labels, and perform other relevant tasks. Furthermore, this enhanced view provides a comprehensive overview of all the subtasks associated with a specific task.


2017. Todoist launched integration with Google Calendar



Task manager Todoist is introducing a comprehensive two-way integration with Google Calendar. Once you connect your Todoist account with Google Calendar, any tasks with due dates will seamlessly appear in your calendar. If you have specified a particular time for a task, it will be displayed as an event in your calendar. For recurring tasks, multiple events will be created accordingly. Moreover, you can effortlessly click on your calendar events to make edits, rearrange them, and all the changes will be synchronized back to Todoist. This integration provides you with a convenient calendar view of your tasks, directly within your calendar. It also serves as an effective means for others to contribute to your calendar through shared projects, enabling them to add items and collaborate seamlessly.


2016. Todoist applied machine learning to predict your task due dates



The popular task management tool Todoist has introduced machine learning capabilities to help users effectively reschedule tasks and balance their workload. A new "Reschedule" button now appears alongside the overdue tasks section. By leveraging various data points, the service provides intelligent suggestions for new due dates for these overdue tasks. This functionality extends to unscheduled tasks as well. Todoist learns from your habits and patterns. For recurring tasks, such as errands, Todoist remembers your typical completion times and assigns them to the appropriate day. Additionally, if you have a substantial number of upcoming tasks, Todoist ensures an even distribution, enabling you to accomplish your tasks efficiently. Moreover, Todoist recognizes when you pause your work or stop completing tasks, preventing it from suggesting rescheduling overdue tasks to the current day if it's already late.


2016. Todoist adds new collaboration features



Task management service Todoist has announced a comprehensive revamp of its collaboration features, aiming to transform the Todoist Business version into a comprehensive task management solution for enterprise users. One notable enhancement is the introduction of an activity log accessible to all team members, allowing for easy tracking of newly assigned tasks, new comments, and more. The activity log offers powerful filtering options, enabling users to sort by dates, individuals, projects, and actions. It functions as a centralized feed, providing a comprehensive overview of all activities taking place across various projects. Additionally, Todoist now enables users to attach notes to specific projects, ensuring that important information remains accessible beyond task completion. This feature proves particularly valuable, as task comments tend to disappear once a task is marked as completed. Lastly, the quick add feature has received a revised user interface, benefiting all Todoist users, not just team members.


2015. Todoist redesigned its web app



The web app of the popular task management service Todoist has undergone a redesign, incorporating a more contemporary look with increased whitespace and a flat design. The checkboxes now have a rounded shape, and subtle animations are present when hovering over icons. This new design aligns it closer to Todoist's iOS and Android apps, which is a positive development. Additionally, Todoist has introduced natural language processing to the web app. Previously limited to mobile devices, this feature enables users to add tasks with due dates using a single sentence. For instance, by writing "Take out the trash every Sunday," Todoist will create a recurring task titled "Take out the trash." While natural language processing is especially beneficial on mobile, offering feature parity across platforms avoids any confusion when attempting to perform actions exclusively available on mobile. It is worth highlighting that this feature supports 14 different languages.


2015. Task manager Todoist launches new Android app


Popular task manager Todoist has recently undergone a significant Android update, featuring a completely redesigned user interface and a range of efficient new features. The app has transitioned to Material Design, aligning its interface more seamlessly with Google's operating system. Additionally, the update incorporates natural language processing and intuitive gestures for streamlined task management. Users can now easily add tasks with due dates to their current to-do lists, as Todoist intelligently parses natural language date input. For example, by typing phrases like "Buy milk tomorrow" or "Go for a run every Friday," the app will automatically create tasks ("Buy milk" or "Go for a run") with corresponding single or recurring due dates. Similar to Mailbox and similar apps, swiping to the right completes a task, while swiping to the left reschedules it. The update also includes streamlined features for adding collaborators, creating subtasks, and more.


2015. Microsoft acquired To-Do app Wunderlist



Microsoft has completed the acquisition of 6Wunderkinder GmbH, a Berlin-based startup responsible for the Wunderlist to-do list app, in a deal worth between $100 million and $200 million. This purchase forms part of Microsoft's latest endeavor to enhance its range of mobile applications. Wunderlist apps are compatible with both iOS and Android operating systems, which are direct competitors to Microsoft. Notably, Microsoft has recently introduced the mobile version of Microsoft Office for free and acquired two mobile app developers: Acompli Inc. based in San Francisco, known for their mobile-email applications, and Sunrise Atelier Inc., a New York-based startup responsible for the highly popular Sunrise mobile calendar application. Acompli was subsequently rebranded as Outlook for mobile. All three acquisitions indicate Microsoft's intent to integrate its productivity tools, with a particular focus on mobile apps.


2015. Wunderlist adds integrations with Slack, Sunrise, HipChat and more



The widely-used to-do application, Wunderlist, has finally activated its API, enabling users to create or modify tasks within Wunderlist from other applications, as well as receive task notifications while using those apps. According to the company, the initial set of API partners, including Sunrise, Slack, OneNote, HipChat, Zapier, and Scanbot, have been actively experimenting with the API in a closed beta since January. The next phase will introduce an integration center, which resembles a feature commonly found in products like Slack. This integration center will provide users with a seamless method to link various apps of their choice to Wunderlist. It is worth noting that Wunderlist has already made some progress in terms of integrations, with Dropbox becoming its first integration partner back in October.